# Fireflies — meeting notes, raw output - Date: 2026-09-19, 08:51 (+07). Free plan, web app. First visit ran a four-step onboarding (language, role, tools, Zoom) answered with the neutral options. Upload page: `meeting.m4a` was refused - "File format not supported. We only accept mp3, m4a, wav audio files or mp4 video files" - although m4a is on that list; `meeting.mp3` uploaded (language English Global). The meeting appeared in "My Meetings" about two minutes later with notes and a transcript. - Capture: page text via JS from the Notes and Transcript panes. The free plan has no download. - First read: the notes are a topic-grouped outline with timestamps, not the five parts the brief asks for (there is no chat to give it the brief; this is what Fireflies makes on its own). Every number is right - 3395.50, 1538.60, 120, 20, €14.90, 6th July, 1st July, 7, 40, 60, Friday 26th June, three weeks, YYYY-MM-DD, 1st August, 1st July, 13, 31, 30th June, 23%, 10th July - though "€80 a month" and the four duplicates are not in the notes. Decisions are not called out as decisions; they sit in the bullets. Action items: eight, of which two are assigned to "Marta" (with timestamps, no dates) and six are "Unassigned" - the owner is the thing the brief asked for. "Set up summer bundle" and "Pause advertising" listed as actions. Christmas boxes: absent, correctly. Transcript: three speakers, labelled Speaker 1 / 2 / 3, never named though Rui and Marta are named in the audio; "Gin Jinha" for Ginjinha, "a Leria buyer" for Olaria Beira (the spelled letters right), "1490" for 14.90 three times, "€80a month"; "pastel de nata" right; correction and the rejected €15 both there. Speaker talk-time panel: 43 / 40 / 16%. ## Notes (as generated) General Summary Sales and Orders - Q2 closed at 3395.50 revenue (00:00) - April highest month, 1538.60 - May and June softer sales - 120 orders from 20 recurring customers (00:00) - Repeat customers good and worrying Product and Inventory - Summer bundle approved at €14.90 (00:00) - Launch date 6th July - Photos by 1st July - Ceramic bowls inventory low, 7 left (00:00) - Sold 40 this quarter - Order 60 bowls by Friday 26th June - Supplier lead time three weeks Operations and Export - Export date formats inconsistent, causing morning lost (00:01) - Switch to one format (YYYY-MM-DD) before 1st August - Porto ads paused from 1st July (00:01) - Porto smallest region, 13 orders - Braga has 31 orders, no ads, will email Braga customers about bundle launch Finance and Administration - June invoice from wine supplier incorrect totals (00:02) - Corrected invoice by 30th June - Quarterly VAT at 23% due for review by 10th July (00:02) - Filing deadline later - Duplicate orders in export were file duplicates, no double charges (00:03) Action items - Marta: Obtain corrected invoice (02:50) · Provide quarterly VAT report (02:55) - Unassigned: Set up summer bundle in shop (00:30) · Conduct photo shoot for summer bundle (00:40) · Place order for ceramic bowls (00:55) · Standardize export file date format (01:44) · Pause advertising campaigns in Porto (02:15) · Send email to Braga customers (02:18) One-line overview: The discussion reviewed Q2 sales, product inventory, operations, export processes, and finance deadlines. It set actions for launches, stock, data formats, advertising, invoicing, and VAT. ## Transcript (as generated) Speaker 1 00:00 Okay, recording is on. Q3 planning. 24Th of June. Rui, you're here. And Marta joins us in a few minutes. Let's start with the numbers. Speaker 2 00:09 Right. Q2 closed at 3395. 50. April was the big month. 1538, 60. May and June were softer. Speaker 1 00:21 And orders? Speaker 2 00:22 120 Orders from 20 customers. So the same people keep coming back, which is good. And also a little worrying. Speaker 1 00:30 Fine. First thing. The summer bundle. Vinho Verde and Gin Jinha together. Do we do it? Speaker 2 00:36 Yes. I'd price it at €15. Speaker 1 00:39 15 Feels like a round number that nobody believes. 1490. Speaker 2 00:44 1490. Fine. So decision. The summer bundle goes live at 1490. Speaker 1 00:51 When? Speaker 2 00:52 6Th of July. That gives me time to set it up in the shop and it lands before the holidays. Speaker 1 00:58 Then I need photos. I'll take the bundle photos by the first of July. Speaker 2 01:02 Great. Second thing. The ceramic bowls. We have seven left. Speaker 1 01:07 Seven? We sold 40 in the quarter. Speaker 2 01:10 Exactly. The supplier is a Leria buyer. That's B, E, I, R, A. And their lead time is three weeks. If I order this week, we have them by mid July. Speaker 1 01:21 How many? Speaker 2 01:22 50. No, make it 60. 60 Bowls. 40. A quarter plus a cushion. Speaker 1 01:28 60 It is. Can you place that by Friday? Speaker 2 01:31 Friday the 26th? Yes, that's mine. Speaker 1 01:35 Third thing. The order. Export. The dates are a mess. Three formats in one file and it cost us a morning last month. Speaker 2 01:43 I know. I'll switch the export to one format. Year, month, day before the July export runs. So before the 1st of August. Speaker 1 01:52 Decided. One date format and it's yours. Speaker 2 01:55 While we're on it, do we want to talk about Christmas boxes? Speaker 1 01:59 Not today. Let's not decide anything about Christmas boxes until September. Park it. Parked ads. We're paying €80a month for the Porto ads. And Porto is our smallest region. 13 Orders, all quarter. Speaker 2 02:13 Braga has 31 orders and we don't advertise there at all. Speaker 1 02:17 So we paused the porto ads from the 1st of July. And I'll email the Braga customers about the bundle on launch day. Speaker 2 02:25 Agreed. Pause Porto. Email Braga. Oh, Marta's here. Speaker 3 02:29 Hello, both. Sorry, the last call ran over. What do you need from me? Speaker 1 02:35 Two things. The June invoice from the wine supplier has the wrong total. It doesn't match the quantities. Speaker 3 02:41 I saw it. I'll get the corrected invoice from them and send it to you by the 30th of June. Speaker 1 02:46 Thank you. And the quarterly VAT? Speaker 3 02:49 The VAT figures for the quarter at 23% as usual. I'll have those to you by the 10th of July. The filing itself isn't due until later, but you'll want to see the number. Speaker 2 03:00 Perfect. Speaker 3 03:01 One question. The duplicate orders in the export, the four of them, were they refunded or just duplicated in the file? Speaker 2 03:09 Just duplicated in the file. Nobody was charged twice. We. We removed them. Speaker 3 03:15 Good. Then nothing changes on my side. Speaker 1 03:18 Anything else? No. Then lunch. Rui, you owe me a pastel de nata from last time. Speaker 2 03:24 I owe you two, actually. Speaker 1 03:26 Two, then. Okay, stopping the recording.